e-akte.nrw

Betreibende Institution: Universitäten Duisburg-Essen & zu Köln
Kategorie: Kooperativer Hochschuldienst
Website: https://e-akte.dh.nrw/

Kurzbeschreibung

The E-Akte.NRW Competence Center provides universities in North Rhine-Westphalia with centralized support for introducing and operating a document management system (DMS). It coordinates exchange among universities, advises on implementation, and offers a multi-tenant DMS. Target groups are all universities aiming to establish secure, sustainable, and data protection-compliant digital record keeping. The main benefit lies in reducing duplicate work through shared master solutions and standardizing processes.

Thematische Einordnung

Dienstart: Center of Competence (Consulting, Training)

Funktionskategorie: E-Government / Administration

Schlagworte: - E-Akte.NRW
- Document Management System
- multi-tenant DMS
- university consortium
- cooperative development
- master solutions
- consulting and support
- digital case management
- implementation of DMS
- knowledge collection and training

Kooperationsstruktur

Betreibende Institution: Universitäten Duisburg-Essen & zu Köln

Koordination / Dachorganisation: DH.NRW

Teilnehmende Hochschulen: 29 Hochschulen in Nordrhein-Westfalen

Kooperationsmodell: Federated – The universities in the E-Akte.NRW consortium operate their E-Akte systems in a decentralized manner, with the E-Akte.NRW Competence Center providing common standards, master solutions, and consulting to ensure consistent, future-proof, and data protection-compliant implementation.

Governance-Struktur: Steering Committee with representation from the Vice Chancellors of the NRW universities, managed by the AG Digitalisierung, chaired by the Vice Chancellor of the Bergische Universität Wuppertal.

Geografischer Scope

Räumliche Reichweite: Statewide (one federal state)

Bundesland: Nordrhein-Westfalen

Finanzierung & Nachhaltigkeit

Finanzierungsmodell: Not specified

Fördergeber: Nicht angegeben

Umsetzungsphase: Regular operation (permanent)

Zielgruppen & Zugang

Zielgruppen: -

Zugangsvoraussetzungen: Prerequisites

Zugangsmodell: Access method

Ausführliche Beschreibung

The Competence Center E-Akte.NRW provides universities in the state of North Rhine-Westphalia with centralized support for introducing and implementing digital recordkeeping. A central service is the provision of a multi-tenant document management system (DMS) based on the platform d.documents. This system serves as a shared technical foundation for all universities in the network and enables secure, structured, and sustainable management of electronic records. Universities can access this system to digitally transform their own processes—whether for student, personnel, or third-party funding records. Multi-tenancy means that each university independently manages its own data and settings, while sharing the underlying technical infrastructure. This saves resources, increases security, and ensures consistent quality.

The added value of this service lies in shared use and networking. Instead of each university laboriously building its own solution, all benefit from a centralized, high-quality platform that is continuously developed and operated.

Technische Angaben

Eingesetzte Technologien: ["d.velop documents", "Shibboleth", "REST", "WebDAV", "ILIAS", "d.velop AG", "d.velop Ansprechpartner"]

Plattform: Hybrid

Datenstandort: NRW

Schnittstellen: -

Service-Informationen

Leistungsumfang: Multi-tenant document management system (d.documents) provided, operated by the Universities of Duisburg-Essen and Cologne, including helpdesk and integration of subject-specific systems. Storage volume, functions, and service level are not explicitly specified.

Support-Angebot: E-Mail support is available via the contact page; additionally, comprehensive help materials such as documents, templates, and materials for events are available via the ILIAS platform of HÜF NRW.

Schulungsangebote: Online tutorials and documentation on the website and on the ILIAS platform are provided, including materials on introducing a DMS, digital case management, digital signatures, and good-practice examples. Regular webinars and workshops, such as office hours on master solutions and the Collab Days eAkte 2026 as an exchange and working space, complete the offering.

Kontakt & Links

Kontakt: Nicht angegeben

Dienst-URL: https://e-akte.dh.nrw/

Dokumentation: https://ilias.huef-nrw.de/ilias/goto.php?target=grp38428&clientid=huefilias

Erfasst: 2026-01-11
Quelle: https://e-akte.dh.nrw/