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bwKI-Transfer – KI für eine moderne Hochschulverwaltung

Universität Mannheim

bwKI-Transfer – KI für eine moderne Hochschulverwaltung

Institution: Universität Mannheim Category: Project
Website: https://www.uni-mannheim.de/it/projekte/bwki-transfer/

Short Description

The project bwKI-Transfer investigates the use of Artificial Intelligence for digitalization and administrative relief in university administration. It aims to test and evaluate practical AI solutions in six application areas such as study counseling, IT support, and document creation. The results are intended to serve as recommendations and implementation guidelines for universities in Baden-Württemberg. Target group are university administrations seeking to benefit from proven AI applications.

General Description

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Thematic Classification

Subject Areas

  • Computer Science
  • Economics
  • Psychology
  • Political Science
  • Sociology
  • Philosophy
  • German
  • English
  • French
  • Italian
  • Spanish
  • Mathematics
  • Law
  • Media and Communication
  • History
  • Culture and Economy
  • Technological Innovation and Management
  • Natural Language Processing
  • Practical Computer Science
  • Germanistic Linguistics
  • Health Psychology
  • Strategic Management
  • Costs of the Energy Transition
  • Supply Chain Act
  • Diversity, Gender Finances
  • After-Sales Service
  • Management
  • Operations and Supply Chain Management
  • Social Data Science
  • Data Science
  • Finance, Accounting and Taxation
  • Comparative Business Law
  • Competition and Regulatory Law
  • Marketing
  • Management Analytics
  • Sustainable Business & Technology
  • Accounting & Taxation
  • Executive MBA
  • Part-Time MBA
  • Management
  • Social Sciences
  • Intercultural Germanistics
  • Intercultural German Studies
  • International Business Law
  • International Relations
  • Global Governance
  • Environmental Economics
  • Climate Change
  • Sustainable Development
  • Research Methods
  • Project Management
  • Information Systems
  • Software Engineering
  • Data Analytics
  • Decision Support Systems
  • User Experience (UX)
  • Service Design

Research Fields

  • Artificial Intelligence (KI) in university administration
  • Automated document generation
  • Optimization of search functions
  • Study counseling with KI
  • IT support with KI
  • Study orientation with KI
  • Automation of administrative processes

Specializations

  • Academic advising
  • IT support
  • Study orientation
  • Optimization of search functions
  • Administrative processes
  • Automated document generation

Keywords

  • bwKI-Transfer - Artificial Intelligence - Higher education administration - Digitalization - Bureaucracy reduction - Study counseling - IT support - Study orientation - Search functions - Document generation

Funding

Funding Provider: -
Funding Program: Ministerium für Wissenschaft, Forschung und Kunst Baden-Württemberg im Rahmen des Dialogprozesses „Zukunftslabor Hochschulen in der digitalen Welt“
Funding Reference: bwKI-Transfer
Funding Period: 01/2025 – 12/2026
Project Volume: 1,26 Millionen Euro

Team & Partners

Project Leadership

Fulya Ay, M.Sc. (University of Mannheim)

Involved Persons

  • Prof. Dr. Philipp Kellmeyer (responsible KI)
  • Prof. Dr. Simone Ponzetto (Natural Language Processing)
  • Prof. Dr. Heiner Stuckenschmidt (Practical Computer Science)
  • Prof. Dr. Marc Lerchenmüller (Technological Innovation and Management)
  • Prof. Dr. Henning Lobin (Germanistic Linguistics)
  • Prof. Dr. Jutta Mata (Health Psychology)

Affiliated Institutions

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External Partners

Project Contents

Goals

  • Pilot implementation and evaluation of AI solutions in six application areas of university administration (student advising, IT support, study orientation, search functions, administrative processes, document creation).
  • Analysis of the suitability and practical applicability of AI tools in the university context to improve daily administrative work.
  • Development of recommendations and practical implementation aids for the sustainable transfer of successful AI solutions to universities in Baden-Württemberg.
  • Promotion of digitalization, modernization, and bureaucracy reduction in university administration through the use of Artificial Intelligence.

Work Packages

  • WP1: Analysis and evaluation of AI tools for the higher education context
  • WP2: Pilot implementation of AI solutions in six application areas:
  • Study counseling
  • IT support
  • Study orientation
  • Optimization of search functions
  • Automation of administrative processes
  • Automated generation of documents
  • WP3: Development of recommendations and practical implementation aids for the transfer of AI solutions
  • WP4: Coordination and project management by the lead university, Universität Mannheim
  • WP5: Knowledge transfer and dissemination of results to universities in Baden-Württemberg (workshops, lectures)

Methods

  • Pilot implementation and evaluation of AI solutions in six defined application areas
  • Analysis of the suitability of AI tools for the higher education context
  • Development of recommendations and practice-oriented implementation aids
  • Collaboration within a project consortium involving multiple universities
  • Support through a statewide dialogue process ("Zukunftslabor Hochschulen in der digitalen Welt")
  • Focus on digitalization, modernization, and bureaucracy reduction in higher education administration
  • Use of best-practice examples from already existing AI solutions
  • Systematic testing and documentation of AI applications in real administrative processes

Expected Outcomes

  • Development of recommendations for the use of AI tools in university administration
  • Creation of practical implementation aids for transferring AI solutions to universities in Baden-Württemberg
  • Evaluation of AI solutions in six application areas: study counseling, IT support, study orientation, optimization of search functions, administrative processes, and automated document generation
  • Identification and analysis of AI tools suitable for the university context
  • Support for universities in Baden-Württemberg in modernizing administration through AI-based solutions
  • Contribution to reducing bureaucracy in university administration through the use of Artificial Intelligence

Contact

Contact Person: Fulya Ay, M.Sc.
Email: bwki-transfer@uni-mannheim.de
Project Website: https://www.uni-mannheim.de/it/projekte/bwki-transfer/

Recorded: 2026-01-11
Source: https://www.uni-mannheim.de/it/projekte/bwki-transfer/

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