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bwKI-Transfer – KI für eine moderne Hochschulverwaltung

Universität Mannheim

bwKI-Transfer – KI für eine moderne Hochschulverwaltung

Institution: Universität Mannheim Category: Project
Website: https://www.uni-mannheim.de/it/projekte/bwki-transfer/

Short Description

The project bwKI-Transfer investigates the use of Artificial Intelligence for digitalization and administrative relief in university administration. It aims to evaluate and transfer practical AI solutions in six application areas such as study counseling, IT support, and document creation. The target group consists of universities in Baden-Württemberg, which are to benefit from proven, standardized implementation aids. The main benefit lies in the systematic testing and provision of recommendations for the sustainable use of AI in university administration.

General Description

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Thematic Classification

Subject Areas

  • Computer Science
  • Economics
  • Psychology
  • Sociology
  • Political Science
  • History
  • Philosophy
  • Mathematics
  • German
  • English
  • French
  • Italian
  • Spanish
  • Religion
  • General Sciences

Research Fields

  • Artificial Intelligence (KI) in university administration
  • Automated document generation
  • Optimization of search functions
  • KI-supported study counseling
  • KI-supported IT support
  • KI-supported study orientation
  • Automation of administrative processes

Specializations

  • Academic advising
  • IT support
  • Study orientation
  • Optimization of search functions
  • Administrative processes
  • Automated document generation

Keywords

  • bwKI-Transfer - Artificial Intelligence - Higher education administration - Digitalization - Bureaucracy reduction - Pilot project - Study counseling - IT support - Document automation - Search function optimization

Funding

Funding Provider: -
Funding Program: Ministerium für Wissenschaft, Forschung und Kunst Baden-Württemberg im Rahmen des Dialogprozesses „Zukunftslabor Hochschulen in der digitalen Welt“
Funding Reference: bwKI-Transfer
Funding Period: 01/2025 – 12/2026
Project Volume: 1,26 Millionen Euro

Team & Partners

Project Leadership

Fulya Ay, M.Sc. (University of Mannheim)

Involved Persons

  • Prof. Dr. Philipp Kellmeyer (responsible KI)
  • Prof. Dr. Simone Ponzetto (Natural Language Processing)
  • Prof. Dr. Heiner Stuckenschmidt (Practical Computer Science)
  • Prof. Dr. Marc Lerchenmüller (Technological Innovation and Management)
  • Prof. Dr. Henning Lobin (Germanistic Linguistics)
  • Prof. Dr. Jutta Mata (Health Psychology)

Affiliated Institutions

-

External Partners

Project Contents

Goals

  • Pilot implementation and evaluation of AI solutions in six application areas of university administration (student advising, IT support, study orientation, search functions, administrative processes, document generation).
  • Analysis of the suitability and effectiveness of AI tools in the university context to improve daily administrative work.
  • Development of recommendations and practical implementation aids for the sustainable transfer of successful AI solutions to universities in Baden-Württemberg.
  • Promotion of digitalization, modernization, and bureaucracy reduction in university administration through the use of artificial intelligence.

Work Packages

  • WP1: Analysis and evaluation of AI tools for the higher education context
  • WP2: Pilot implementation of AI solutions in six application areas:
  • Study counseling
  • IT support
  • Study orientation
  • Optimization of search functions
  • Administrative processes
  • Automated document generation
  • WP3: Development of recommendations and practice-oriented implementation aids for the transfer of AI solutions
  • WP4: Coordination and management of the project by the leading university, Universität Mannheim
  • WP5: Dissemination and transfer of results to universities in Baden-Württemberg (workshops, presentations, documentation)

Methods

  • Pilot implementation and evaluation of KI solutions in six defined application areas
  • Analysis of the suitability of KI tools for the higher education context
  • Development of recommendations and practice-oriented implementation aids
  • Collaboration within a project consortium involving multiple universities
  • Support through the dialogue process "Zukunftslabor Hochschulen in der digitalen Welt"
  • Focus on digitalization, modernization, and bureaucracy reduction in university administration
  • Use of KI to optimize search functions, administrative processes, and automated document generation
  • Application of KI in the areas of student advising, IT support, and study orientation

Expected Outcomes

  • Pilot implementation and evaluation of AI solutions in six application areas: study advising, IT support, study orientation, optimization of search functions, administrative processes, and automated document creation.
  • Analysis and assessment of the suitability of various AI tools for the higher education context.
  • Development of practical recommendations for implementing AI solutions in university administration.
  • Development of implementation aids to support universities in Baden-Württemberg in transferring successful AI applications.
  • Sustainable transfer of tested AI solutions to universities across Baden-Württemberg.

Contact

Contact Person: Fulya Ay, M.Sc.
Email: -
Project Website: https://www.uni-mannheim.de/it/projekte/bwki-transfer/

Recorded: 2026-01-11
Source: https://www.uni-mannheim.de/it/projekte/bwki-transfer/

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